We design and build the systems your team keeps putting off — lead routing, invoice chasing, client onboarding, proposal drafts. n8n, Make, Zapier, or custom code. You own every credential and every line.
inbox-triage
support@ message tagged “billing”, draft ready
client-onboarding
DocuSign signed → Drive, Slack, ClickUp scaffolded
payment-recovery
Declined card → smart retry + update link sent
speed-to-lead
Webform → enriched, routed to rep, Slack pinged
board-packet
Monthly HOA report compiled → 14 pages, auto-sent
Trusted by operations teams at
Green Residential
Property management · Houston
Kuester Management Group
Community management · Carolinas
Red Stag Fulfillment
E-commerce 3PL · Tennessee
GoTu
Healthcare staffing · Nationwide
0+
hours of manual work automated every year
0
workflows live in production right now
0 days
median time from kickoff to first live build
0%
of our builds still running after 12 months
Every build targets one specific, repeatable process — scoped to a number you can point to, live in about a week.
60s
from form-fill to rep ping
Lead operations
New leads from your site, ads, or Typeform get enriched with company data, logged to the CRM, assigned round-robin, and pinged to the right rep with full context — while the prospect is still on your page.
0
manual setup steps
Client onboarding
The moment DocuSign completes: Drive folder scaffolded, Slack channel opened, ClickUp project generated, invoice drafted, and the intake email already in their inbox.
2h→10m
per proposal
Document generation
Discovery notes and a pricing selection become a scoped, formatted proposal in Google Docs or PandaDoc. One review pass instead of a two-hour writing block.
+18%
failed cards recovered
Payment recovery
A failed Stripe charge triggers a smart retry, a polite email with a one-click update link, then a CRM flag and a #finance alert if it's still open after seven days.
h→min
first-response time
Inbox triage
Every message to support@ gets tagged — lead, support, billing — with a draft reply staged for human review and edge cases routed to the right person.
Real operators, real numbers. Here’s what changed after we shipped — measured against the way the work was done before.
Property management · Houston, TX
Maintenance requests arrived by phone, email, and text — logged by hand, tenants left guessing. We built one intake that logs, triages by urgency, dispatches vendors, and keeps tenants posted.
11 min
was 4 hrs
median first response
−92%
manual data entry
+31 pts
tenant satisfaction
E-commerce 3PL · Knoxville, TN
Onboarding a new brand meant hand-keying setup across the WMS, billing, and comms — nine days of back-and-forth. Now a signed order scaffolds the whole thing.
2 days
was 9
brand onboarding
0
manual handoffs
+27%
onboarding capacity
Community management · Fort Mill, SC
Homeowner requests and violation tracking lived in scattered inboxes, and board packets were assembled by hand every month. Both run themselves now.
20 min
was 6 hrs
monthly board packet
+44%
faster violation resolution
1,400+
requests auto-routed / yr
Healthcare staffing · Nationwide
Shift confirmations were manual and hygienists double-booked or no-showed. We wired auto-confirms, reminders, and waitlist backfill into one flow.
−38%
shift no-shows
+22%
waitlist backfill
<60s
to shift confirmation
Organaize shipped in a week what we'd been talking about for a year. Our maintenance queue basically runs itself now — the team just handles the exceptions.
Dana Whitfield
Director of Property Management · Green Residential
The onboarding build paid for itself before the second invoice. New brands are live in days instead of a week and a half, and nothing falls through the cracks.
Marcus Lee
VP of Client Success · Red Stag Fulfillment
Board packets used to eat a full day every month. Now they compile themselves while we're in the meeting. My team got their Fridays back.
Priya Raman
Operations Manager · Kuester Management Group
Day 0
Audit
A 60-minute session mapping the workflow as it actually happens — inputs, tools, decisions, handoffs, exceptions. You get a written build plan either way.
Day 1–2
Design
A system map with triggers, rules, and exception paths — plus a fixed quote and a tool list. No hourly meter, no moving target.
Day 3–6
Build
We connect the tools and test against your real data — real leads, real invoices, real edge cases. You watch it run before it runs alone.
Day 7
Hand off
Operating notes, test cases, every credential, known limits, and a handoff call. Run it, modify it, or hand it to your team.
Working systems, not slide decks. Lead routing, onboarding sequences, document generation, payment recovery, inbox triage, internal dashboards — anything repetitive that's eating your team's week. We build inside the tools you already use.
Most focused builds go from kickoff to live in about six days — that's our median. The Workflow Audit is a single 60-minute session with a written deliverable. Larger multi-workflow engagements run on monthly cycles.
A Workflow Audit is a flat $250. Most single-workflow builds land between $1,500 and $6,000 depending on how many tools we're connecting. You get a fixed quote before we start — no hourly meter, no surprise invoices.
No. Airtable, Google Workspace, Notion, HubSpot, Slack, Zapier, Make, n8n, custom APIs — if your business runs on it, we can automate around it. And when no-code tools hit their ceiling, we write the code ourselves.
That's exactly what the Workflow Audit is for. One hour mapping your operation, one clear recommendation for the highest-leverage build, and a concrete path forward — whether you hire us or not.
Zapier is one tool in the drawer. We design complete systems — sometimes five tools connected with custom logic, sometimes a custom application, sometimes a single elegant automation. The solution matches the problem, not our toolkit.
You do, entirely. Every build ships with full documentation, every credential, test cases, and a handoff call. Run it, modify it, or hand it to anyone on your team — no dependency on us by design.
Tell us what’s eating the most hours. Within one business day you’ll get a plain-English build sketch — what we’d automate, with which tools, and what it costs. No deck, no discovery-call maze.
